Portal & Collaboration

The Portal & Collaboration project has been divided into three areas:

  • Email, Collaboration Tools and Identity Management
  • Portal and Document Repository 
  • Electronic forms

Email, Collaboration Tools and Identity Management

The licence agreement for Microsoft Office 365 was signed by Tony Harrison, Director General of Community Safety, on 18th December 2012. The licence agreement has been processed by Microsoft and the production tenancy created on 16th January 2013. The project is now working on understanding and configuring the environment to make it as user friendly as possible.

 E-mergency Connect Program - GRAHAM Peter
Peter Graham
email: graham.peter@safecom.sa.gov.au
 

 

Insync Solutions have completed their work on the ID management system. Office 365, the learning management system, and the volunteer portals have been integrated with the ID management system to provide the volunteers with a single sign-on to these tools. 

Portal and Document Repository

CFS and SES volunteer portals have been created and integrated with the ID management system. Agency staff and the E-mergency Connect Program team are working on populating the Portal with content, as well as linking to the Office 365 and learning management systems. There are approximately 80 pages of content to be created in the SES volunteer portal, and approximately 120 pages and almost 600 files to be created in the CFS volunteer portal. 

Electronic forms

Workshops with Subject Matter Experts from the CFS, SES and SAFECOM and the Program Reference Group identified three business processes as candidates for development as electronic forms. 

1. Membership enrolment,  Update personal information, transfer and Cancel Membership
2. ANZ visa card reporting.  
3. Reimbursement of expenses. 

Electronic forms for these processes have been developed, tested and handed over to the business for use.

E-mergency Connect also arranged Adobe Acrobat Pro licences and training for more than 20 staff members of CFS, SES and SAFECOM. These staff members will be able to create and maintain electronic forms in the future.

 

To view the FAQs about the project and the in or out of scope section - ACCESS HERE.